Accounting Services
Announcements

SUBJECT:

JVWF Monitoring Policy for Parked and Not Yet Posted Work Flow Documents

DATE:

October 8, 2007

Policy:

As of January 1, 2008, Accounting Services will no longer notify initiators/approvers via e-mail or phone if they have JV documents that are parked “not completed” or JV documents in work flow waiting on approval.

An exception will be made during the monthly GL close week for all JV documents with total debits greater than or equal to $500,000. For all JV documents meeting this criterion, the initiator will be notified and should follow up with subsequent approvers to ensure that the JV document is approved and posted in a timely manner, in the correct period.

As a reminder, Accounting Services deletes ALL documents on the parked document list or in JVWF that have not posted within 60 days of the date the document was initiated (entered on date).

Responsible parties within departments should run one of the JV monitoring reports, ZF180 or ZF182, on a regular basis to monitor JV documents that are either parked or in work flow waiting on approval.

The following is a list of SAP R/3 transactions available to help monitor JV documents that are parked or in JV workflow:

  • ZF180 - This transaction code is used to produce a report that includes JVs that have been completed and are in JV workflow. This report does not provide a document total or documents that have not been completed and are therefore just parked.

  • ZF181 - This transaction code is used to produce a report that includes the JVs that have already posted to the general ledger.

  • ZF182 - This transaction code is used to produce a report that includes all parked documents; i.e. JVs that have not been completed as well as JVs that are in work flow. To include current work flow documents the user must check the designated box on the selection screen prior to running the report. The report also identifies the initiator of the document and includes the total debit amount of the JV.

  • FBV3 - Standard SAP R/3 transaction code that allows the user to enter selection criteria to view a list of all Parked documents.

Please contact Accounting Services at 681-2951 or 668-0834 if you need further assistance.