Effective November 1, 2002 the form ‘Duke Health System ReportXpress Account/Assignment Request Form’ must be used to request new access or change existing access to the ReportXpress application.
The System/Application Administrator will keep the form on file for the duration of the user’s access to Time & Attendance. The signed, completed form can be faxed or emailed. *
Fax Number: (919) 668-5840
Email Address: ReportXpress-Changes@duke.edu
*See ‘Duke Time and Attendance User Access Policy’ for a list of personnel authorized to submit forms for your facility.
User Information
Fill in the Last Name, First Name, Facility, Department, Department Number and Duke Unique ID for the ReportXpress user. Middle Initial is optional. Email address should be filled in for all new account requests.
Per Internal Audit, it is now required to have record of what facility/department the ReportXpress user is being paid from. (The department that the user needs access to should be listed under the Access Request Information section, in Description of access being requested.)
The user’s email address is needed so that he or she can be added to the ReportXpress mailing list. This mailing list will notify him or her of events such as; planned downtimes, monthly payroll closing, and changes to the biweekly lockdown.
Access Description
This section briefly describes the capabilities each level of access grants.
Access Request Information
Effective Date
Date the change should be made in the system. In most cases it will be the day you complete the form. However you can put a future date if the person is a new hire, for example, and has not completed ReportXpress training.
Login ID
Required for new account requests only.
New Account or Change Existing Account
Please select the appropriate check box. If you are filling out the form using Microsoft Word, please refer to the instructions below.
Level of Access
Please select the appropriate level(s).
If you’re filling out the form using Microsoft Word, please refer to the instructions above under the section ‘New Account or Change Existing Account.
Description of access being requested, please include department number
Brief explanation of the access the user needs for ReportXpress. Please be sure to include the department number that the user needs access to.
If requesting Controller account, list below . . .
When requesting a new Controller account or changing an existing Controller account, this section must be filled in. The names of all supervisors (approvers, editors, or view-only supervisors) to be added to their Controller account should be listed.
If requesting Approver account, list below . . .
If there is a Controller(s) that needs to have access to the Approver being requested, this section should be filled out. List any/all Controllers in this section.
If requesting an Approver account and . . .
Per Internal Audit, no one may approve his or her own timecard. If the ReportXpress user is in the department that they will be approving, list the name of the ReportXpress supervisor that will approve their timecard.
Additional Information
Please use for any other information that you would like to list.
Authorized Controller Signature
Completed request forms will only be accepted from certain individuals. Please refer to ‘Duke Time and Attendance User Access Policy’ for a list of personnel authorized to submit forms for your facility.
Prepared By
Name of person who completed the form.
Requested By
Name of person who requested the new account or change to the account.
This is available for download in Adobe Acrobat format.