Accounts Payable Check Request

The Accounts Payable Check Request is used for payments on many types of services.

Check requests submitted to Accounts Payable for payment must be signed or initialed by the contact person on line number 11 of the check request. The check request must also be signed on line 12 by an authorized representative of the department. There must be two signatures on each AP check request to ensure effective internal controls.

Check requests submitted without the required signatures will not be processed until they are obtained either by submission of a new check request, or an e-mail by the appropriate person.

Exception requests will be reviewed and approved by the University Controller if sufficient rationale is provided by the department.

The General Accounting Procedures webpage is a very useful resource. It has all of the current GAPs, G/L account listing, forms, and other useful information.

• GAP 200.135, Acquisition of Goods and Services Overview provides information regarding the appropriate methods of buying goods and services.
  
  
• Accounts Payable Check Request Form
  
  
• GAP 200.136, Accounts Payable Check Request is a detailed procedure for using the Accounts Payable Check Request.