Lease Building (156-8XXX) Expenses Allocated Using SAP

Beginning July 2003 (Fiscal Year 2003/2004) the expenses associated with leased buildings (156-8XXX) will be allocated to building occupants using SAP. For those personnel who monitor financial statements, there are several issues they should be aware:

• Allocations are based on assigned square feet. Cost Allocation and Analysis will review assigned square feet for lease buildings, using Plant Accounting space assignments in the STAR system, on a quarterly basis. All updates to square feet for lease buildings should be in Plant Accounting before the end of every fiscal quarter (September 28, December 28, March 28, and June 30), to ensure accurate space charges on the general ledger.
  
  
• The budgeted allocated expenses for lease buildings is posted on the general ledger under the cost element 900900, actual expense will be posted to the cost element 900971.

For questions, please contact the Cost Allocation and Analysis office.