SUBJECT:	Termination iForm Changes for Vacation/Sick & PTO
DATE:	March 4, 2008

Effective March 7, 2008, changes will take place to the Termination iForm in order to simplify the process and reduce returns of Terminations from Corporate Payroll Services. In addition, we have automated the payout process in accordance with the policy related to terminations. All terminating employees with the exception of retirees will now automatically receive lump sum payments for remaining vacation/PTO balances. Please note any forms processed prior to March 6 will be handled using the previous format.

The changes include:

• Provide more meaningful input field descriptions.
• Add new mandatory input fields for Sick and Designated Holidays for University Departments.
• Add a new input field for the accrued Long Term Bank (LTB) for Health System Employees.
• Change the Update Termination Date Hyperlink to a Button.
• Calculate the Termination Date based on the Vacation, Sick, and PTO values recorded.
• For the retiree reason code, allow the vacation or PTO and LTB to be paid out over time by specifying the Termination Date.

Attached is a document that shows these changes.

If you have questions, please contact Quita Marshall in Corporate Payroll Services at 684-2642.