SAP at Duke
Announcements

SUBJECT:

New Feature: Viewing Attached Images of Invoices for SAP Accounts Payable Documents

DATE:

June 9, 2008

The information in this announcement pertains primarily to SAP financial and procurement users.

After May 26, 2008, images of the invoices and check requests are scanned and attached to SAP Accounts Payable payment documents, including Document Types RN, KN, YD, ZN, ZT, and WE. The attached images are available on-line to view or print in SAP. In addition, this new feature will offer the following benefits:

  • The ability to view the attachment in a web browser as a PDF file.
  • The option to print or export the image as needed.
  • The option to create an email and send a copy of the PDF file to someone else while viewing the image.

Images of invoices are attached and available for invoice payments that are processed in Accounts Payable after May 26, 2008. Since this new feature is not retroactive, the invoice images are NOT attached to invoice payments processed prior to this change.

We have prepared a detailed step-by-step guide to introduce this new feature to SAP financial and procurement users. To view and download the guide, go to the website listed below:

http://www.r3.duke.edu/Training/quickrefs/ViewingAPImaging.pdf

If you have questions about the new feature, contact Accounts Payable at 684-3112.