Reference Chart for Obtaining and Paying for Outside Services

 

 
ICC
OSA
PURCHASE REQUISITION
ACCOUNTS PAYABLE CHECK REQUEST
Guest Speakers and Conference Participants
(GAP 200.130)
NO
NO
NO
YES
Architects, Engineers, Attorneys, Professional Corporations
(GAP 200.131)
NO
NO
(use own form)
NO
YES
Instructors & Lecturers
(non-faculty)
(GAP 200.133)
YES
NO
NO
YES
Attach contract or Letter of Agreement
Other Payments to Individuals
(GAP 200.134)
YES
<$2,500 – NO*
>$2,500
3xx** WBSE– YES
OTHER COST OBJECTS***
<$2,500 – NO*
>$2,500
3xx** WBSE– YES
OTHER COST OBJECTS***
<$2,500 – YES*
>$2,500
3xx** WBSE–NO
OTHER COST OBJECTS– NO
Corporations & Partnerships Consulting Work
(GAP 200.132)
NO
<$2,500 – NO*
>$2,500
3xx** WBSE– YES
OTHER COST OBJECTS– YES
<$2,500 – NO*
>$2,500
3xx** WBSE– YES
OTHER COST OBJECTS– YES
<$2,500 – YES*
>$2,500
3xx** WBSE– NO
OTHER COST OBJECTS– NO
Corporations & Partnerships Services other than Consulting Work
NO
NO
USUALLY
SOMETIMES

* Payments less than or equal to $2,500 and the service is not involving patient care, access to patient information or temporary staffing.

** 3xx WBSE refers to all 30x to 35x, and 38x WBS elements

*** Category Type 1 services and services involving patient care, access to patient information or temporary staffing, require an OSA, and a Purchase Requisition.
Category Type 2 services can use Accounts Payable Check Request with the contract attached.
Refer to GAP 200.134, All Other Payments to Individuals for Services for description of Categories 1 and 2.