All receivables of the University (excluding the Health System)
from individuals and organizations should be recorded in this series
of G/L accounts; however, these receivables should not include
amounts due from other departments of the University. This series
of G/L accounts also includes related reserve G/L accounts to reflect
the net collectible valuation of the receivables.
Specific procedures should be established to provide adequate
internal control and to insure that these accounts reflect the
net realizable receivables. Refer to GAP
200.035, Accounts Receivable Control Procedures for
more information.
140300 DUML Professional Purchases(Valid For: Closed)
Represents receivables due to the Duke University Marine Lab from visiting scientists. When scientists are working temporarily at the Marine Lab, expenses may be incurred which the scientist or their home university will later reimburse.
140400 Duke University Athletic Association(Valid For: Univ)
Represents receivables due to the Duke University Athletic Association from the sale of athletic tickets, television rights, etc.
140500 Duke University Press: Books(Valid For: Univ)
140556 Duke University Press: Books All(Valid For: Univ)
140560 Duke University Press: Permissions(Valid For: Univ)
140600 Duke University Press: Periodicals(Valid For: Univ)
Represents receivables due to the Duke University Press resulting from sales of books and periodicals published under their direction.
140662 Duke University Press: Journals All(Valid For: Univ)
140664 Duke University Press: Journals Production(Valid For: Univ)
140665 Duke University Press: Journals Marketing(Valid For: Univ)
140700 Duke Press: Reserve for Doubtful Accounts(Valid For: Univ)
Represents a reserve estimate to offset G/L accounts 140500 and 140600 for the doubtful collection of Duke University Press receivables.
140756 Duke University Press: Books All(Valid For: Univ)
140760 Duke University Press: Permissions(Valid For: Univ)
140762 Duke University Press: Journals All(Valid For: Univ)
140764 Duke University Press: Journals Production(Valid For: Univ)
140765 Duke University Press: Journals Marketing(Valid For: Univ)
141000 Accrued Income(Valid For: DUHS, Univ)
Represents accrual of income receivable on investments and other sundry income at the end of the fiscal year.
141003 Accrued Income(Valid For: DUHS, Univ)
141200 Cash Advances (Valid For: DUHS, Univ)
Represents advances to employees on the faculty/staff payroll for travel, living and other expenses to be incurred on approved University related business. When the travel or other expense occurs, the advance will be reimbursed by the cost object charged with the expense.
Represents receivables due for services rendered to outside sources by the Fuqua Executive Education Programs.
141600 Thomas Center Receivables(Valid For: Univ)
Represents receivables due to Duke University resulting from services provided by the R. David Thomas Executive Education Center.
141700 Alumni & Development Records Holding Account For Credit Card Gifts Receivables(Valid For: Univ)
Represents a clearing account for gifts made by credit cards. When funds are received from the credit card company they are recorded into this account.
Represents receivables due to the Duke University Dining Halls resulting from food sales to faculty.
144400 Stores IC Refunds Clearing Account(Valid For: Univ)
Represents a clearing account used to process store sales refunds to customers.
144401 Prepaid Washtub Mail Orders(Valid For: Univ)
144402 Computer Store Delivery(Valid For: Univ)
To track computer deliveries. G/L to be debited when computer leaves warehouse for delivery to customer; credited when computer has been delivered and sale is rung in Computer Store register.
144500 Duke Diet and Fitness Center Receivables(Valid For: DUHS, Univ)
Represents receivables for services rendered to patients of the Diet and Fitness Center.
144502 DIM Accounts Receivable(Valid For: DUHS)
Represents receivables related specifically to Duke Integrative Medicine.
144600 Reserve for Doubtful Accounts: Duke Diet and Fitness Center(Valid For: Univ)
Represents a reserve established as an offset to G/L account 144500, for Duke Diet and Fitness Center receivables doubtful of collection.
Represents receivables for salary advances to personnel on the faculty/staff payroll and the biweekly payroll. These advances may be approved for emergency situations only by the Vice President and Corporate Controller, or by the Treasurer of the University. The authorization for payroll advance form is used for such salary advances.
Represents receivables for inventory items purchased from Materials Management by anyone other than a Duke department. Examples of outside purchasers would be other hospitals, doctors, and veterinarians.
145200 Reserve for Doubtful Accounts: Student Ledger(Valid For: Closed)
145300 Reserve for Doubtful Accounts: Student Ledger(Valid For: Closed)
145500 Returned Check Clearing(Valid For: DUHS, Univ)
Represents receivables for bad checks which have been returned to the University, but have not been charged back to the receiving department yet.
Represents the receivables for use taxes paid to the state under the regulations of North Carolina Sales and Use Tax laws which are refundable under the University's educational exemption.
Represents the receivable for use taxes paid to the state under regulations of North Carolina Sales and Use Tax laws which are refundable under the University's educational exemption, for Duke University's corporate card purchases.
146200 N. C. Use Tax Receivable(Valid For: SAP Use Only)
146300 N. C. Sales Tax: Health Systems Corporate Card(Valid For: DUHS)
Represents the receivable for use taxes paid to the state under regulations of North Carolina Sales and Use Tax laws which are refundable under the University's Educational exemption, for Health Systems' corporate card purchases.
146500 Student Telephone Service Receivables(Valid For: Univ)
Represents receivables from students resulting from charges for telephone services.
Represents receivables from students resulting from charges for tuition, room, board and other fees associated with enrollment in degree or other related programs at Duke University.
146601 Tuition Management System Receivables(Valid For: Univ)
146602 Student Returned Checks (Valid For: Univ)
To record the returned checks posted to students' Bursar accounts to the General Ledger.
This receivable contains the balance due from employees for all salary overpayments. It is debited when summary of earnings is adjusted and credited by employees' payments in the form of cash, personal check or payroll deduction.
Represents unpaid balances of student loan notes receivable.
149500 Institutional Loan: Bad Debt Reserve(Valid For: DUHS, Univ)
Represents a reserve established, as an offset to G/L account 149800, for loans doubtful of collection to reflect appropriately their net collectible value.
149800 Other Notes Receivable(Valid For: DUHS, Univ)
Represents unpaid balances of other notes due to the University for which a specific account has not been established in this series.
149801 Other Notes Receivable: Payroll(Valid For: Univ)
149803 Other Notes Receivable (Hospital)(Valid For: DUHS)
149900 FICA Receivable(Valid For: DUHS)
Represents FICA taxes owed to the University by its employees.
