GAP NO. 200.135
Acquisition of Goods and Services Overview

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Corporate Card

Miscellaneous
Reimbursement Form

Accounts Payable Check Request

Purchase Order
Where appropriate and authorized for your department or facility.

Purchases of goods for less than $1,500.00

Payment for individual memberships and licenses.

Payment can not be for the following:

  • Capital Equipment
  • Payments to Individuals
  • Leases and long-term rentals
  • Animals
  • Weapons and ammunition
  • Controlled Substances
  • Medical/Surgical supplies used in hospital or clinical patient care areas.

Reference:
GAP 200.024
Corporate Card Manual

 Reimbursement payments to Employees and Students.

If the Corporate card is not available, individual memberships & licenses are to be paid by the employee and reimbursed using the Miscellaneous Reimbursement Form.

Reference:
GAP 200.021

 

For payments to experimental subjects and blood donors use the Experimental Subject Payment Form.

Can be used for the following:

Reference:
GAP 200.136

For all purchases/payments that should not be paid via the corporate card, Miscellaneous Reimbursement Form, or an Accounts Payable Check Request; or for those departments who choose to use the Purchase Requisition and Purchase Order process: a purchase requisition is submitted to Procurement Services.

Procurement Services will issue a Purchase Order.

Per the Purchase Order, the invoice will be submitted to Accounts Payable, it will be paid against the Purchase Order.

Payments to consultants (other than the consultants specifically listed in the AP check request section) where the total project cost is in excess of $2500 must go through the Purchase Order process.

 

Reference:
Procurement Website

This chart will assist in determining the best method for purchasing and paying for goods and services. Starting from the left, through the process of elimination determine the method that best fits the situation . Use the link for the method chosen in order to review the specific procedures. These procedures will detail the steps to take, and the approvals that are necessary.