Reference Chart for Obtaining and Paying for Outside Services
| |
ICC
|
OSA
|
PURCHASE REQUISITION
|
ACCOUNTS PAYABLE CHECK REQUEST
|
Guest Speakers and Conference Participants
(GAP 200.130) |
NO
|
NO
|
NO
|
YES
|
Architects, Engineers, Attorneys, Professional Corporations
(GAP 200.131) |
NO
|
NO
(use own form)
|
NO
|
YES
|
Instructors & Lecturers
(non-faculty)
(GAP 200.133) |
YES
|
NO
|
NO
|
YES
Attach contract or Letter of Agreement
|
Other Payments to Individuals
(GAP 200.134) |
YES
|
<$2,500 – NO*
>$2,500
3xx** WBSE– YES
OTHER COST OBJECTS***
|
<$2,500 – NO*
>$2,500
3xx** WBSE– YES
OTHER COST OBJECTS***
|
<$2,500 – YES*
>$2,500
3xx** WBSE–NO
OTHER COST OBJECTS– NO
|
Corporations & Partnerships Consulting Work
(GAP 200.132) |
NO
|
<$2,500 – NO*
>$2,500
3xx** WBSE– YES
OTHER COST OBJECTS– YES
|
<$2,500 – NO*
>$2,500
3xx** WBSE– YES
OTHER COST OBJECTS– YES
|
<$2,500 – YES*
>$2,500
3xx** WBSE– NO
OTHER COST OBJECTS– NO
|
| Corporations & Partnerships Services other than Consulting Work |
NO
|
NO
|
USUALLY
|
SOMETIMES
|
* Payments less than or equal to $2,500 and the service is not involving patient care, access to patient information or temporary staffing.
** 3xx WBSE refers to all 30x to 35x, and 38x WBS elements
*** Category Type 1 services and services involving patient care, access to patient information or temporary staffing, require an OSA, and a Purchase Requisition.
Category Type 2 services can use Accounts Payable Check Request with the contract attached.
Refer to GAP 200.134, All Other Payments to Individuals for Services for description of Categories 1 and 2.
