GAP NO. 101.524
Time Report - Biweekly Gross Adjustment Form

I.	General
II.	Processing Deadlines
III.	Tips For Calculating Gross Adjustments
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I. GENERAL

The Biweekly Gross Adjustment form is used in the following situations:

• to correct an error on a time report already submitted to Corporate Payroll Services
• for adjustments to a terminating employee's pay for discretionary holidays
• Bonus Payments/Awards

Blank forms are available from the Corporate Payroll Services at 705 Broad St. Report Express users must attach a copy of a ReportXpress timecard to the Gross Adjustment Form.

Payments processed by gross adjustment will appear itemized separately in the Gross Pay Column on the biweekly payroll check stub/voucher.

 

II. PROCESSING DEADLINES

For prior period adjustments, the Gross Adjustment Form should be submitted to Corporate Payroll Services as soon as the error is detected. Corporate Payroll Services will guarantee that all adjustments to prior pay periods, which are received by the WEDNESDAY following each payday, will be processed in the next biweekly payroll check. Gross Adjustment forms for prior periods received after Wednesday will be considered late and may be processed in a later pay period.

Current period adjustments must be submitted by 3:00 pm MONDAY of each pay week.

All incomplete Gross Adjustment forms will be returned to the payroll clerk.

 

III. TIPS FOR CALCULATING GROSS ADJUSTMENTS

• All calculations should be rounded to the third decimal place.
• Calculate overtime premiums, if applicable, when changing hours from vacation or sick time to Designated or Discretionary Holidays. Designated and Discretionary Holidays are used in determining the number of overtime hours.
• Designated and Discretionary Holidays and PTO are not used for calculating the weighted average adjusted overtime rate.
• Check beginning balances for vacation, sick and holidays for the pay period, which the gross adjustment represents. If there are not enough hours in these balances, the gross adjustment will result in a reduction in gross pay.
• The hours on the gross adjustment, which are not changing, should agree with the original time report.
• All changes on the time report should be highlighted or circled in red.
• To change supplemental pay (i.e. standby, out of position) the Green Supplemental Pay card must be attached.

 

GAP History
Issued:	June 1997
Revised:	October 2004