SUBJECT:	October Quarterly Write-Off of Corporate Card Transactions
DATE:	September 4, 2009

 

WORKS Administrators/Business Managers,

The first quarterly write-off for this fiscal year will occur on Monday, October 26, 2009 at 5:00pm. All uncleared transactions with post dates prior to 9/9/09 will be charged to g/l account 695600 (Damage & Losses) and the cardholder's default cost object. If the cardholder's default cost object is a grant code, the appropriate departmental operating code or discretionary code will be identified and substituted for the cardholder's default code. Cardholders who have THREE or more transactions written off on Monday, October 26, 2009 will have their cards suspended.

When reviewing transactions in WORKS, please remember to complete any transactions that have been flagged by Employee Travel and Reimbursement for your review. After making the required adjustment(s) for a flagged transaction, select the "Remove Flag" button to notify Employee Travel & Reimbursement that the transaction is ready for review. Works administrators should only clear transactions for which they have the receipts/documentation. Employee Travel & Reimbursement will begin notifying cardholders of their uncleared transactions on Monday, October 5, 2009.

Employee Travel & Reimbursement maps corporate card transactions from WORKS to SAP each business day. Transactions that have been signed off by the department and approved by Employee Travel & Reimbursement will be included in the mapping. Employee Travel & Reimbursement generally approves transactions within five to seven business days after the end-user department has performed the final sign-off and resolved all subsequent flags in the Works system.

If you have any questions, please contact Employee Travel & Reimbursement at 681-0208 option 1. Thank you for your assistance.