Accounts Payable

Accounts Payable departmental responsibilities include:

• Setup and maintain vendor master data
• Scan and process vendor invoices, check requests, freight and overnight air bills
• Ensure payments are properly issued:
  • In accordance with University policies and procedures
  • Align with Duke purchase order details
• Ensure proper tax withholdings from vendor payments
• Provide direct access to invoice images using SAP transactions.
• Provide effective customer service and partner with Duke departments and/or vendors to resolve complex issues and invoice exceptions in a timely manner.
• Provide analytic reporting based upon customer requests 
• Prepare and distribute required tax reporting documents (IRS Forms 1099 and 1042S)
• Provide training opportunities for Departmental Accounts Payable Representative as well as individual departments.
  

You may find the following Accounts Payable information helpful:

• What's New
• Accounts Payable Check Request Information
• Departmental Accounts Payable Representative List
• FedEx Account Coding Instructions
• United Parcel Service (UPS) Account Coding Instructions
• Payments to Foreign Nationals
• Vendor Code of Conduct
• Training Available
• Frequently Asked Questions