Financial Services Fiscal Year-End Close Information
The following information has been issued regarding year-end close. As additional information is issued, it will be added to this page.
If you are looking for information and it is not listed here, please contact Susan Stone, Manager of Accounting Services at 684-6013.
Important
JVs entered in period 12 that do not get approved/posted in period 12 will cross over into period 13. These entries will need to be rejected by the approver back to the initiator. The initiator must change the period from 12 to 13 in the header record and COMPLETE the document again so that it goes back through the JV workflow process.
The same rules apply for JVs initiated in period 13 that cross over to period 14. For users who have access to key in period 14, follow the above instructions for changing the document to period 14.
Fiscal Year 2008/2009 Closing Schedule
The fiscal year closing schedule provides important information about the 2008/2009 year end closing, including the availability of R/3 reports and processing deadlines for the year end period 12 (first preliminary), period 13 (second preliminary) and period 14 (final) close.
If you have questions about the 2008/2009 Fiscal Year Closing Schedule, please contact Susan Stone, Manager, Accounting Services, at 684-6013 or Mary Kenney, Director, Accounting Services, at 684-9296.
Fiscal Year End Accrual Schedules
Recording expenditures in the correct fiscal year is critical to the accuracy of fiscal year end reports and financial statements. However, accurate reports and statements must be balanced with the necessity to close the fiscal year and open the new fiscal year as quickly as possible. The below schedules set processing deadlines and accrual cut-offs to achieve this balance.
Accounts Payable Accurals
Employee Travel & Reimbursement
Fiscal Year End BW Payroll Accrual
Other Deferrals and Accruals
This document should be referred to if you have any fiscal year end deferrals or accruals that are not covered by the procedures and cut off dates outlined in the year end accrual schedules above.
If you have any questions regarding accounting for or recording other deferrals and accruals for the fiscal year end, please contact Rachel Satterfield, Senior Director, Financial Accounting & GAAP Reporting, at 681-1859.
Other Deferrals and Accruals
Building Related Codes
All entries on Building Related Codes must be posted by 3:00pm on Thursday, July 16, 2009 so that these codes can be closed for the 2008/2009 fiscal year.
Building Related Codes
General and Administrative Codes
All entries on G&A codes must be posted by 3:00pm on Friday, July 17, 2009 so that these codes can be closed for the 2008/2009 fiscal year.
General and Administrative Codes
Corporate Card Mapping
The mapping process exports all transactions that are completely documented (i.e. accounting codes and business justifications) from WORKS and PARIS to the general ledger. In preparation for the upcoming fiscal year-end close, Employee Travel & Reimbursement will be mapping outstanding corporate card transactions based on a schedule.
Corporate Card Mapping Schedule / Transaction Deadlines
The
2009/2010 Fiscal Calendar
The 2009/2010 Fiscal Calendar provides important information about the upcoming fiscal year. The calendar details the following information:
- Fiscal month beginning and ending dates
- Fiscal month closing dates
- R/3 Journal entry posting cut-off dates
- R/3 Final Month-end reports availability
- How accounting periods are numbered
GAP 200.010, Fiscal Calendar explains how to read the fiscal calendar and has previous current and future fiscal calendars.
If you have any questions about the 2009/2010 fiscal calendar, R/3 journal entry posting cut-off dates, etc., please contact Susan Stone, Manager, Accounting Services, at 684-6013.
